Part-Time Executive Assistant (30 hrs) – Potential for Full-Time

Permanent employee, Part-time · Buch

Introduction

We are seeking a proactive and detail-oriented Executive Assistant to support the CEO in Berlin Buch starting in January 2025. This is a part-time position (30 hours per week) with the possibility of transitioning to full-time depending on the workload.

Location: Berlin Buch
Starting Date: January 2025
Employment Type: Initially part-time (30 hours per week), with the possibility of transitioning to full-time depending on the workload.

Responsibilities

Calendar Management: Organize and maintain the CEOs’ schedule, ensuring smooth coordination of appointments and meetings
Inbox Management: Oversee and prioritize email correspondence, ensuring timely responses and follow-ups
Management of appointments: Coordinate and book appointments, maintaining accurate records and reminders
Planning and scheduling: Provide assistance in organizing and scheduling internal and external meetings, events, and travel
Guest reception: Assist with the reception of visitors, ensuring a warm and professional welcome.
Telephone reception (secondary): Handle incoming phone calls and messages as needed

Your profile

Proficiency in managing calendars, emails, and appointments
Excellent communication skills in both German and English, both written and spoken. Minimum requirement: C1. Preferably a native speaker of one of the working languages
Proficiency in MS Office (Word, Excel, Outlook)
Prior experience (3+ years) in an administrative or office management role for the executive suite in an international setting
Strong organizational and multitasking skills
Ability to work under pressure
Precise and detail-oriented
Professional and friendly demeanor

What we offer

28+2 vacation days a year
Health and Wellness perks for employees
Flexible working hours
Opportunity to transition to a full-time role based on workload and performance
An exciting, international work environment

If you're highly organized, with a can-do attitude and a knack for keeping deadlines in a busy, international environment, we’d love to hear from you!

Any questions?

Don't hesitate to call us on 030 - 9489 2212 or 2217.
We look forward to hearing from you!

Apply for this job

About us

Join the emp team!

We’re a medium-sized biotechnology company, bursting at the seams with good ideas and great people. This means business is great and we are growing really fast to keep up with the demand for our products and services.

Why join the emp team?
At emp Biotech, we challenge ourselves and our colleagues to think outside the box and develop solutions and strategies together.
We are a dynamic, highly professional team in a growing company, although we still like to think of ourselves as a “big family”.

emp BIOTECH Company Presentation: link

Einleitung

Deine Aufgaben

Calendar Management: Organize and maintain the CEOs’ schedule, ensuring smooth coordination of appointments and meetings
Inbox Management: Oversee and prioritize email correspondence, ensuring timely responses and follow-ups
Management of appointments: Coordinate and book appointments, maintaining accurate records and reminders
Planning and scheduling: Provide assistance in organizing and scheduling internal and external meetings, events, and travel
Guest reception: Assist with the reception of visitors, ensuring a warm and professional welcome.
Telephone reception (secondary): Handle incoming phone calls and messages as needed

Dein Profil

Proficiency in managing calendars, emails, and appointments
Excellent communication skills in both German and English, both written and spoken. Minimum requirement: C1. Preferably a native speaker of one of the working languages
Proficiency in MS Office (Word, Excel, Outlook)
Prior experience (3+ years) in an administrative or office management role for the executive suite in an international setting
Strong organizational and multitasking skills
Ability to work under pressure
Precise and detail-oriented
Professional and friendly demeanor

Wir bieten

28+2 vacation days a year
Health and Wellness perks for employees
Flexible working hours
Opportunity to transition to a full-time role based on workload and performance
An exciting, international work environment

If you're highly organized, with a can-do attitude and a knack for keeping deadlines in a busy, international environment, we’d love to hear from you!

Noch Fragen?

Don't hesitate to call us on 030 - 9489 2212 or 2217.
We look forward to hearing from you!

Apply for this job

Über uns

Komm zum emp Biotech Team!
Wir sind ein mittelständisches Biotechnologie-Unternehmen, das vor guten Ideen und tollen Menschen aus allen Nähten platzt. Dies bedeutet, dass das Geschäft gut läuft und wir sehr schnell wachsen, um mit der Nachfrage nach unseren Produkten Schritt zu halten.

Warum dem emp Team beitreten?
Bei emp Biotech fordern wir uns und unsere Kollegen/innen auf, über den Tellerrand hinaus zu denken und miteinander Lösungen und Strategien zu entwickeln.
Wir sind ein dynamisches, hochprofessionelles Team in einem wachsenden Unternehmen, obwohl wir uns immer noch gern als “große Familie” betrachten.

emp BIOTECH Company Presentation:link

Apply for this job

Your application

We are thrilled that you would like to join the emp Team.
Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at careers@empbiotech.com .